Job Description
Opportunity to join a collaborative organisation with genuine, demonstrated growth ahead
Take on a key role supporting office operations and administrative leadership
Join a global organisation that retains a strong small-business feel!
Seeking an adaptive & experienced Office Manager to join this growing organisation with a collaborative approach!
About PBE Rutherford Mining
For over 40 years, our client PBE Rutherford Mining has built its reputation as a leading provider within its field. PBE consists of three separate but synergistic industrial technology and manufacturing businesses, servicing end markets such as telecommunications, infrastructure, mining, and construction.
With a strong commitment to safety, quality, and sustainability, the company leverages its extensive industry experience to deliver excellence and foster long-term partnerships with their clients. Despite its growth, PBE has stayed true to its roots where collaboration, connection, and inclusivity remain central. There’s never been a better time to join PBE Rutherford!
About the Opportunity
We are seeking an experienced Office Manager to join PBE’s Tomago-based team. This is a hands-on role where you will be the first point of contact for employees and will lead, mentor and support the administrative team. In this role, you will champion efficient operations and be a positive contributor to the organisation’s culture and collaborative working environment!
Key Responsibilities
Manage the administrative team, providing leadership, coaching, support and direction.
Oversee and maintain company documentation and filing systems to support the integrity of accounting and other business systems, ensuring compliance with statutory requirements.
Support the Finance team, including credit card reconciliations, data entry and reporting as required.
Provide reporting support for workshops and projects, as well as develop operational reports for management.
Coordinate routine facility maintenance and manage service providers for general upkeep, urgent repairs and other facility-related requirements.
Provide administrative and sales support, assisting the Business Development, Procurement and Operations teams.
Build strong, professional working relationships with key internal and external stakeholders.
Ensure all work is completed to a high standard, demonstrating strong attention to detail and alignment with company policies and procedures.
About You
For this integral role we are seeking an exceptional person, that not only brings the experience and skillset for this key position, but a great working style and fantastic communication abilities to align with PBE’s established culture and values!
We’d love to hear from you if you bring:
A collaborative approach, with experience mentoring and upskilling an administration team.
A high level of professionalism and the ability to communicate and collaborate effectively with stakeholders across the business.
A minimum of 5 years’ experience in an Office Manager role within a large group, managing administrative staff.
Excellent interpersonal and communication skills, with the ability to engage and support stakeholders at all levels.
Strong multitasking and time management skills, with a confident and proactive approach with the ability to adapt quickly.
Proficiency in the Microsoft Office suite, with strong experience in finance-related duties such as reconciliations, invoicing and expense claims.
A positive contribution to business culture, motivated by the shared success of both the team and the organisation.
Experience within manufacturing or infrastructure environments will be highly regarded.
Qualifications in Business Administration are desirable but not essential.
Why Join PBE?
Be part of a globally aligned organisation with a strong reputation for innovation and quality, whilst maintaining authentic client-supplier business relationships.
Experience the stability of a long-established business
Enjoy an inclusive and approachable team culture that values learning and professional development
Have the opportunity to make a meaningful impact in a supportive environment
If you’re a dedicated Office Manager seeking a role within a values-driven organisation that prioritises collaboration and culture, this opportunity is for you!
How to Apply
To learn more about key responsibilities, company culture and associated benefits of this opportunity, please contact Olivia Evans today on 02 4927 2025 for a confidential discussion. Alternatively, click "Apply" to submit your covering letter and CV.
Interviews will commence immediately, so don’t wait to apply!
At peoplefusion we don’t just accept diversity and inclusion —we celebrate it! We strive to create an environment of equal opportunity regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, religion or physical ability, and welcome applications from people from all backgrounds. If you require any assistance with your application please don’t hesitate to contact us.
