Job Description
Supporting a dynamic, forward-thinking entrepreneur
Hybrid nature – must be Newcastle/Hunter Region based
36 hours working 8.00am – 5.30pm Tuesday to Friday – enjoy Monday’s off!
About the organisation and your leader
Join a forward-thinking, specialised online coaching business that values proactivity, flexibility and a genuine embrace of technology. Supporting a highly driven entrepreneur, this role combines Executive Assistant and Personal Assistant responsibilities and will suit someone who thrives in a nimble, fast-moving environment and enjoys variety in their day!
Your leader is also a successful author, speaker and business leader of a team of business coaches located across Australia.
You will support an advocate for getting the balance right between business and living life…….and they lead by example; everyone in the team only works 4 days a week, no Mondays……and that includes you!
About the opportunity
This is an exciting opportunity for a focused and highly organised Executive Assistant who enjoys working independently and takes pride in always thinking one step ahead of their leader.
Working predominantly from home, you will manage an ever-changing diary, provide administrative support, capture action items from meetings, and assist with coaching session planning, travel coordination, and communicating with clients on behalf of your leader.
As a vibrant EA, your energy will shine through as you take the lead on:
Providing high-quality, professional and confidential executive support, including inbox and diary management.
Owning and monitoring the company administration calendar, resolving clashes and coordinating key business dates.
Working collaboratively with key business stakeholders.
Assisting with recruitment processes and onboarding new team members.
Coordinating travel arrangements with corporate and personal travel agents.
Representing the CEO by participating in team meetings, capturing actions and ensuring follow-through.
Embracing AI tools within daily workflows to improve efficiency through technology.
Managing personal assistant duties, including errands and coordinating appointments.
Supporting content preparation for video shoots by organising appropriate vendors.
The benefits
Who wouldn’t want a long weekend every weekend?
This role offers a Tuesday to Friday work week, 8:00 am to 5:30 pm (36 hours) – enjoy Mondays off! You’ll also receive five weeks’ annual leave, including an additional week each January during the company shutdown period. The role features a flexible hybrid arrangement, working mostly remotely with regular in-person work alongside the CEO.
About you
This Executive Assistant opportunity is suited to a dynamic individual who can confidently demonstrate the following attributes and experience:
Proven administrative support experience, ideally supporting busy professionals in a one-on-one capacity.
Politely assertive, with a willingness to take ownership of tasks and stay one step ahead.
A proactive, solutions-focused approach with the confidence to make decisions.
The ability to thrive in a dynamic, fast-paced environment with changing priorities.
Strong Google Workspace capability and comfort learning new platforms and systems.
A genuine curiosity for technology and AI.
The ability to work autonomously while remaining connected with a distributed team.
High-level time management skills and adaptability.
Confidence communicating verbally and building relationships with stakeholders.
An interest in content creation, business operations and personal development.
Exceptional judgement, integrity, discretion and professionalism.
How to apply
To learn more about key responsibilities, company culture and associated benefits of this opportunity which is available immediately, please contact Monica Sfeir on02 4027 2036monicas@peoplefusion.com.au or Olivia Evans on02 4927 2025oliviae@peoplefusion.com.au for a confidential discussion. Alternatively, click "Apply" to submit your covering letter and CV.
At peoplefusion we don’t just accept diversity and inclusion —we celebrate it! We strive to create an environment of equal opportunity regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, religion or physical ability, and welcome applications from people from all backgrounds. If you require any assistance with your application please don’t hesitate to contact us.
