Job Description
Work closely with the Director of Catholic Schools
Key support role coordinating projects and providing operational efficiency
Be part of a dynamic, values-driven organisation making a real impact in education
Provide high-level executive support and assist in driving strategic impact across a dynamic, multi-site education portfolio across the Catholic Diocese of Maitland-Newcastle.
About the company
The Catholic Diocese of Maitland-Newcastle is a large education-focused organisation responsible for the leadership and management of a network of schools educating over 20,000 students across primary, secondary, K–12, and flexible learning centres. The organisation is committed to excellence in learning, innovation, and providing meaningful community impact.
The Executive Assistant to the Director – Catholic Schools will operate within a collaborative, values-driven environment, supporting senior leadership to deliver strategic priorities and system-wide initiatives across multiple campuses and teams.
About the opportunity
This is a high-profile, trusted role providing executive-level support to the Director. You will act as a professional gatekeeper, managing competing priorities, facilitating smooth operations, and ensuring governance and reporting obligations are met. You will coordinate projects, prepare reports, and support operational and strategic initiatives across the organisation.
Key Responsibilities:
Provide high-level executive and administrative support, including diary management, travel coordination, correspondence, and meeting preparation.
Prepare board papers, committee documentation, briefings, and reports to a professional standard.
Act as the first point of contact for the Director, always exercising discretion and confidentiality.
Support system-wide improvement initiatives, track project deliverables, and streamline processes to enhance operational efficiency.
Collate, analyse, and prepare data, reports, and briefings to inform executive decision-making.
Liaise with internal and external stakeholders, ensuring professional and effective communication.
Implement and maintain office systems, digital records, and compliance processes.
About you
Proven experience providing high-level executive support in a complex organisation.
Exceptional organisational, time management, and multitasking abilities.
Strong interpersonal and communication skills, with the ability to build and maintain relationships across multiple levels.
Demonstrated ability to handle confidential information with discretion and integrity.
Advanced ICT skills including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, and other business systems.
Relevant qualifications (Certificate IV or Diploma in Business Administration or equivalent experience).
Current Class C driver’s licence.
Desirable:
Experience supporting senior leadership in an education or multi-site environment.
Proven ability to implement and improve administrative systems and processes.
Why Join:
Play a pivotal role supporting a senior executive in a dynamic education portfolio.
Be part of an organisation committed to operational excellence and strategic impact.
Opportunity to work collaboratively across multiple teams and campuses, influencing decision-making.
Competitive remuneration and professional development opportunities.
How to apply
If you are a highly organised, proactive professional who thrives in a dynamic environment and wants to make a meaningful impact across a strategic education portfolio, we want to hear from you
To access a copy of the Success Profile Pack, including a detailed position description, please click here
Click "Apply" to submit your covering letter and CV
To learn more about key responsibilities, company culture and associated benefits of this opportunity, please contact Louise Mann louisem@peoplefusion.com.au
Applications will be reviewed as they are received so we encourage early applications
At peoplefusion we don’t just accept diversity and inclusion - we celebrate it! We strive to create an environment of equal opportunity regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, religion or physical ability, and welcome applications from people from all backgrounds. If you require any assistance with your application please don’t hesitate to contact us.
