Job Description
Fantastic opportunity to join a growing and values-driven organisation
Showcase your executive administration expertise and proactive support skills
Work for an employer with a strong EVP focused on your career and wellbeing!
About the company
Our client Umwelt, is a proudly Australian-owned and operated environmental consultancy that has been shaping sustainable outcomes for over 30 years. From humble beginnings, Umwelt has grown into a leading majority employee-owned environmental and social professional services consultancy with sustainability at its core.
Their team of passionate professionals supports clients across a diverse range of sectors including renewables, infrastructure, defence, regulation and policy, resources, and urban development.
About the opportunity
We are seeking an experienced Executive Assistant, with demonstrated effectiveness and a natural ability to be proactive in always being one step ahead.
In this key role you will provide high level executive and administrative support to the Managing Director, acting as an extension of them at times to ensure smooth day to day operations. Your professionalism, discretion and ability to anticipate needs will be instrumental in supporting the success of the business.
Role Responsibilities
Work closely with the Managing Director to stay across all moving parts, ensuring priorities are managed effectively and productivity remains high
Proactively manage the Managing Director’s workflow, including extensive diary, email management and correspondence.
Coordinate and distribute travel arrangements and itineraries
Serve as a key point of contact for internal and external stakeholders, ensuring timely and accurate communication
Prepare and distribute agendas, Board papers and meeting minutes as required
Contribute to the planning, preparation and execution of business reports, presentations and communications
Support key business projects, events and administrative initiatives as needed
About you
We are looking for more than just a high level operator; to be successful in this role you would be a relationship driven professional who values collaboration, trust and communication. You take the time to connect with stakeholders, fostering strong working relationships that support future success.
The ideal candidate will consider themselves an Executive Assistant and bring:
Proven experience supporting senior executives, a CEO or a Managing Director
The highest level of discretion and professionalism in handling confidential information
Highly developed organisational and time management skills, including complex diary management
Excellent written and verbal communication skills, with the ability to build rapport and maintain effective stakeholder relationships
Strong attention to detail and experience preparing polished presentations and reports
A proactive and adaptable approach, capable of managing multiple priorities and working both autonomously and collaboratively
A willingness to take on additional responsibilities and learn new skills as the organisation evolves
The Benefits:
Work alongside highly experienced professionals that can support you to grow and develop professionally, as well as providing mentorship.
Paid parental leave for both primary and secondary carers
Additional leave opportunities through Umwelt’s #MeDays 11 days per year to support staff’s wellbeing
Opportunity to join Umwelt’s Employee Share Plan (ESP)
A workplace culture of learning and personal development, with a mix of in-house and externally
Established and well considered wellbeing tools and initiatives and hands on training
How to apply
To learn more about key responsibilities, company culture and associated benefits of this opportunity, please contact Olivia Evans today on 02 4927 2025 or oliviae@peoplefusion.com.au for a confidential discussion. Alternatively, click "Apply" to submit your covering letter and CV.
At peoplefusion we don’t just accept diversity and inclusion —we celebrate it! We strive to create an environment of equal opportunity regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, religion or physical ability, and welcome applications from people from all backgrounds. If you require any assistance with your application, please don’t hesitate to contact us.
