Job Description
Administration Assistant
Temporary Opportunity with a strong opportunity to go permanent
9 Day Fortnight
Established and Growing Newcastle company
Peoplefusion is partnering with an established design consulting firm based in Charlestown. The business works across infrastructure and development projects and private clients throughout the region.
We are currently seeking a capable and proactive Administration & Project Support Officer to join their team on a temporary basis, with a genuine opportunity to transition to a permanent role.
This is a varied, hands-on position combining general administration, accounts support and project/tender assistance within a professional consulting environment.
Benefits
9-day fortnight with every second Friday off – great work/life balance
Standard hours: 7:00am – 3:30pm
Temporary role with strong potential to go permanent
Join a supportive, professional team in a collaborative environment
Varied role with exposure to admin, accounts and project support
Key Responsibilities
Provide general admin support, including minutes, research and data entry
Coordinate travel, office supplies and day-to-day operations
Assist with timesheets and invoicing in Xero
Support tender submissions and project schedules
Prepare and manage project and proposal documentation
Liaise with councils and service authorities for project information
Support designers with documentation, timelines and applications
Prepare agendas and minutes for meetings
About You
Previous experience in an administration role (professional services or project-based environments advantageous)
Confident using Microsoft Word and Excel and willingness to learn new systems
Comfortable assisting with timesheets and invoicing in Xero, with strong attention to detail
Highly organised, with the ability to manage multiple deadlines
Clear communicator with a proactive, team-focused approach
High attention to detail and a flexible, “can-do” attitude
How to apply
For a confidential discussion, please contact Jane Lynch on 02 4927 2012 or email janel@peoplefusion.com.au.
At peoplefusion, we don't just accept diversity and inclusion — we celebrate it. We are committed to creating equal opportunities regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, religion or physical ability, and welcome applications from people of all backgrounds. If you require assistance with your application, please don't hesitate to contact us.
